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Job Description – Secretary/Treasurer

 

Principal Function

            Maintain information needed to keep officers updated on discussions and decisions made while planning for camp. Act as liaison between Alto Frio Encampment and officers of Texas Baptist Family Camp.

 

Regular duties

1)      Create agendas for planning meetings and provide a copy to officers either by electronic method or hard copy (at meetings)

2)      Take notes at planning meetings and provide minutes for the officers

3)      Maintain an email address database and mailing address database for those who have attended family camp ( to be used for promoting registration packets )

4)      Update budget with current information

5)      Deposit money received during pre-registration/regular registration

 

Other duties

1)      “Save the Date” announcements

a.       In February mail out postcards using mailing address database

b.      In February send email using email address database

2)      Pre-registration process ( instructions will be to send pre-registration information to Secretary/Treasurer for processing)

a.       Deposit money that is received with pre-registration information

b.      Forward lodging request forms to Housing Officers

3)      Baptisms during camp

a.       Obtain names and addresses of those who are baptized at camp

b.      Provide baptism certificates to those who were baptized ( try to have them ready by Sunday morning to hand out during worship service)

4)      Registration at camp

a.       Check in those campers that still owe a balance

b.      Assist in other areas that are needed

5)      Promote camp at local church


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